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This article applies to selling in: United Kingdom

Use the Check My File feature

Individual sellers: This feature is available to sellers with Professional selling plans.

The Check My File feature allows you to validate your Inventory File Template before creating or updating your listings in the Amazon catalogue. This feature detects errors in the file, and adds information and formatting that allows you to identify items that have triggered errors and warnings. You can then correct the errors and warnings in this same file, and then upload the corrected file to create or update your listings on Amazon.

The Check My File feature helps you to do the following:

  • Identify and correct common errors
  • Identify and correct quality alerts
  • Automatically build variations

To use the Check My File feature:


  1. In Seller Central, under Inventory, select Add Products via Upload.
  2. Download the appropriate Inventory File Template for your products and update it with your changes.
  3. On the Add Products via Upload page, in the Upload Inventory Files section, select the type of file that you want to upload.

    The file types currently supported for this feature are:

    • Inventory files for non-Media categories
    • Standard Book Loader File
    • Music Loader File
    • Video Loader File
  4. Browse to select the Inventory File Template that includes your changes and click the Check my file button.
  5. Once processing has been completed, download the checked file from the Inventory file upload status section at the bottom of the page; under Actions, click View checked file.
  6. Review the error and warning information in the checked file and make your updates.
  7. Save the updated file as a Text (tab-delimited) (*.txt) file. Excel saves the active sheet only (the Template tab).
  8. On the Add Products via Upload page, do one of the following:
    • Recheck your product information, repeating the steps above.
    • Create or update your listings by selecting the tab-delimited file that includes your updates, and then clicking Upload Now.

New tabs in checked file

The checked file that you download will include two new tabs:

Checked File Instructions

Describes how to review, correct and upload the checked file.

Checked File Summary

Summarises error, warning and info messages; identifies top three attributes with the most errors or warnings.

New columns in the Template tab of checked file

Column Name Description
Number of attributes with errors This column shows the number of errors that have been found for a specific SKU/row. Errors will block your listings from being created on Amazon. Review the entire row to identify the errors. They are highlighted orange and show the error message in a comment box. To read the message in the comment box, hover your cursor over the highlighted cell. You may need to expand the comment box to see the entire message.
Number of attributes with other suggestions This column shows the number of warnings or suggestions that have been found for a specific SKU/row. Warnings or suggestions will not block your listings from being created on Amazon. However, if you fix warnings or suggestions, customers may discover your products more easily.

Review the entire row to identify warnings and suggestions. Warnings are highlighted in yellow and show the warning message in a comment box. We may also suggest changes to your file based on the data that you’ve provided. These suggestions are highlighted in blue, and details are provided in a comment box. To read the message in the comment box, hover your cursor over the highlighted cell. You may need to expand the comment box to see the entire message.

Automatically configure variations

Before you create a product variation listing, check whether this variation of the product is already in the Amazon catalogue. If the variation exists and corresponds to the item that you want to list, you can click Sell yours instead of creating a variation. If the variation does not exist, follow the procedure below to configure variations automatically.

Note: Ensure that your listings have the correct Brand Name, Item Type Keyword and Department. Also, ensure that the size and colour mentioned in each product title matches with what you have entered in the Size and Colour fields.

Follow the steps given below to automatically configure variations once you have downloaded the appropriate Inventory File Template for your products and updated it with your changes:


  1. Upload your Inventory File Template and click Check my file.
    Note: There is no need to include parent SKUs in your listing. The tool will automatically generate parent SKUs for you.
  2. Once processing has been completed, download the checked file from the Inventory file upload status section at the bottom of the page; under Actions, click View checked file. Review the variations suggested. The recommended variations will be highlighted in blue.
  3. If you agree with the suggested variations:
    1. Save the file as a Microsoft Excel file.
    2. In Seller Central on the Inventory link, select Add Products via Upload.
    3. To upload the inventory file, select the type of file to upload.
    4. Click Browse to select the file saved as a Microsoft Excel file.
    5. Click Upload in the UPLOAD FILE section and then click Upload.
  4. If you do not want to use the suggested variations for a specific SKU, delete the values in the blue-highlighted cells that correspond to that product in the Excel file before you upload the file.
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