Request for VAT Invoice from EU Customer
Dear all - scratching my head here. I am VAT registered in UK and currently selling on European Fulfilment Network. A Spanish buyer has asked me for a VAT invoice but I am not VAT registered in Spain ( I do not hit the selling thresholds). Do I tell him that I cannot supply him with a VAT invoice because I am not VAT registered in Spain? Or do I just give him a UK VAT invoice even though he should probably not reclaim VAT that was not paid to his own tax authority. Or is there another path I should take - or am I just overthinking… Much obliged! : )
Request for VAT Invoice from EU Customer
Dear all - scratching my head here. I am VAT registered in UK and currently selling on European Fulfilment Network. A Spanish buyer has asked me for a VAT invoice but I am not VAT registered in Spain ( I do not hit the selling thresholds). Do I tell him that I cannot supply him with a VAT invoice because I am not VAT registered in Spain? Or do I just give him a UK VAT invoice even though he should probably not reclaim VAT that was not paid to his own tax authority. Or is there another path I should take - or am I just overthinking… Much obliged! : )
0 replies
Seller_MaCn7NvTI3GGw
You need to supply a UK VAT Invoice.
Just because he’s not paid Spanish tax doesn’t mean he can’t reclaim the VAT, which he can by the way 
Seller_n0L7dn3OhfCks
I have a similar question
do you send them a vat in euro as per their order or do you convert it to gbp based on the rate Amazon pay us via our disbursement ?
Richard
Seller_x3uPaanwmA3mN
I realise this is a bit late but I don’t think the information you got here is correct.
Are you saying that the request you got was from the Spanish Amazon site (amazon.es is it?) and they purchased the product in Spain on that site? You claimed you are not registered for VAT in Spain and as such you did not charge them VAT. Why would someone buying a product in Spain from a Spanish website pay UK VAT? I always just send them an invoice saying no VAT charged at the bottom and 0% in the VAT field.I also remove my VAT number.
As for the invoice being in EUR, that is correct. Has to match the order.
Happy to hear otherwise if I am incorrect but I did ask my accountant when I started selling on the European sites 
Seller_x3uPaanwmA3mN
I should probably add to this by saying that if he was in Spain and bought it off the UK Amazon site then he has indeed paid VAT and can request a VAT invoice for claiming back. That seemed to be what HMRC told me the other day but they always sound like they don’t know the answers to my questions…
Seller_x3uPaanwmA3mN
I’ll have a look but is that not for you selling to customers in the EU? Technically the customers are purchasing the product in the EU from an EU company. You are simply supplying the stock. I guess this is because I’m using FBA I’m not sure if that changes anything. Maybe I’ll call HMRC again but they won’t understand what I’m asking. What then happens if you register for VAT in Spain? Are you then paying VAT twice? Can they claim it back twice?
Seller_x3uPaanwmA3mN
I think you may be correct. Although looking at this it seems that even if you stock the items in the EU with PAN-EU you still have to charge UK VAT unless you go over the threshold for that country and have to register there.Then you zero rate your UK VAT and charge the VAT of the country.
I really shouldn’t have just listened to my accountant it seems as I have now sent quite a few wrong invoices…
Seller_kXejKcERXNl7Q
I read all te answers and check other topics but not feel comfortable to get right solutions.
I guess we are in same situation with the @Second_Nature
UK registered and using FBA in UK. After a while thought to use advantage of Fulfilling Orders in Europe. I allowed to list one of my product to other marketplaces in Europe (.it .fr .de .es) Now one of my customer from Italy request an invoice with italian VAT number. I am not sure how to give.
- Its not Pan-Europe so the stock is in FBA UK
- I check the product page in amazon.it and it says “All prices include VAT.”
- Should I share an invoice without VAT and inform the customer that I am not VAT registered in Italy or its OK to share UK VAT invoice with € (UK VAT ratio %20 - in Italy its %22)
