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As an Amazon seller, it's important to understand how the automated return and refund process works. This guide will help you navigate Amazon's policies and ensure you're managing returns effectively.

How Automated Returns Work

Amazon automatically processes in-policy return requests on your behalf to provide a consistent customer experience. Here's what you need to know:

Return Labels

  • Sellers can choose between two options:
  • Unpaid labels (customer pays return shipping)
  • Prepaid labels (seller covers return shipping)
  • Labels are automatically generated and provided to customers
  • Special handling is required for heavy/bulky items (see below)

Automated Refund Process

  • "Refund at first scan" automatically issues refunds when items enter the return shipping network
  • Sellers must process refunds within 2 business days of receiving returns
  • If you don't act within 2 business days, Amazon may issue the refund on your behalf

Important Policy Updates for Heavy/Bulky Items

  • Items over 31.5kg or longer than 175cm require home collection options
  • Sellers must arrange pickup from customer locations
  • Special handling procedures apply

Protecting Your Business

If you disagree with an automated refund:

  1. Review the return details thoroughly
  2. Document any policy violations
  3. File a claim through the SAFE-T program
  4. Include all relevant evidence and documentation

Best Practices for Managing Returns

1. Monitor Your Returns Dashboard

  • Check return requests daily
  • Review automated decisions
  • Track return shipping status

2. Set Up Return Preferences

  • Choose your label type (paid vs. unpaid)
  • Configure return shipping options
  • Set category-specific policies

3. Handle Special Cases

  • International returns may have different requirements
  • FBA returns are managed separately
  • Some categories have unique policies

💡 Pro Tips for Sellers

  • Keep detailed records of all returns and refunds
  • Regularly review your return metrics
  • Stay informed about policy updates
  • Consider offering enhanced return options for better customer experience

Common Questions

Q: Can I override an automated return authorization?

A: Yes, but only if the return request violates Amazon's policies.

Q: What if I receive a damaged return?

A: Document the damage immediately and file a SAFE-T claim if necessary.

Q: How do I set up home collection for large items?

A: Visit the Returns Settings page in Seller Central to configure collection options.

Additional Resources

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Seller pre-paid returns labels not available.
by Seller_32iYZVDGJhkXe
Amazon replied

My Fulfilled by Merchant account is enrolled for seller pre-paid returns labels, but customers aren't being offered pre-paid returns labels. How can I fix this? Thanks.

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1 reply
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Listingg
by Seller_6tvhWfX9O4an6

can you give me some advice about my listing

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Amazon have disposed of items (vs return)
by Seller_kjXDHcJtTU3MN

We use FBA to sell...when a customer returns a product, sometimes Amazon deem the item unsellable.

We have set "return" (back to us - the seller) for such instances....our FBA settings have been set this way for many years.

However last month Amazon disposed of about 10 items (which had they been returned to us could have been inspected and sold off as B Stock with a percentage off) ...when we disputed...all we get is "you were notified ...and check your associated FBA settings"

Well...

1. We weren't notified &

2. Our settings haven't change din over 10 years!

Anyone else experienced this?

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Hello,

I have been hearing that the saving shown below only applies when your items are FULLY received

For me, this rarely happens, there is always a short count somehow - i check very thoroughly and have systems in place to ensure the count

Is it true that the saving only applies if the shipment is received in absolute full with zero descrepencies?

In which case, would it be a better strategy to send in smaller volumes of items such that you reduce the chance of a miscount

For example if you have 1000 units to send, you would send 10 shipments of 100 items rather than 1 shipment of 1000 items incase one thing was found wrong and the whole 1000 items don't benefit from any savings?

Many thanks

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Customer ordered a power bank, power bank and retail box has production serial number e.g. if produced in June 2025

Customer initially reported receiving a damaged item, amazon gave them full refund instantly, we contacted customer and asked what is the issue then customer sent us photo, claiming we shipped them used unit, which is 100% wrong, fake attempt, provided us an image of an old, used device which is impossible as we do not sell used nor stock any used power banks, all come factory sealed and once seal is broken you cannot seal these back the same way.

We Responded, denying that its fraudulent claim: we shipped 100% factory-sealed, brand-new unit. Image provided is not our stock. ( like we see in movies if we can get a search warrant of customer home via police search lol, i am 1000% confident customer will be found using both devices or at least our new device will be in their possession.)

When we denied, as we are company and not selling any used products anyway, customer left negative feedback trying to prove they are right and we are wrong, claiming used product received. Its not about giving refund and resolving the issue, its fraud and deception case which we will not accept and take the blame on us as we have shipped customer 100% factory sealed product.

We Replied customer, stating: "We fully deny your claim, as we delivered a brand-new sealed box. We leave this with Amazon's investigation team, but as a business, we cannot accept such claims; these are highly damaging for small businesses and cannot be continued." Advised customer that product has 2025 june production serial number printed underneath, and the product pic they shared is not our stock, not sold by us, not purchased from us, not ours at all.

We then filed Amazon T-safe claim which obviously has been denied, yet customer’s claim persists. Sadly its not the first time we’ve faced such issues on amazon; we know the customer’s tactic, but fear Amazon may favor them, leaving us unsupported.

Today we have received a policy warning that we have used inappropriate language to customer and our account could be deactivated!!!! but its the customer who is making a false claim.

Could anyone advise, how do we resolve this fake claim case effectively, protect our business, and remove the negative feedback? Amazon’s lack of support is frustrating. We have already requested feedback removal which also has been denied. We have tried all options but hitting the wall at the moment!

Just to confirm, customer has not returned the so called used item, we have not received anything back from the customer. It was sold by us on FBM but prime customer.

OID: 204-6627021-3688351

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Missing Units and Low Reimbursement (FBA)
by Seller_6uynvwskpoYzu
Amazon replied

Hi everyone,

Recently, I’ve noticed that some of our FBA units go missing, and the reimbursements we get from Amazon are below our actual cost.

Has anyone else experienced this?

How did you handle it?

Thanks!

1 vote
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help offered on deactivated account
by Seller_phbBMYTeEaQZn

skzaheen@amazon.com is this a real amazon representative

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Daily Inventory History
by Seller_oBlZyu8tx1UEh
Amazon replied

Please can sometime tell me how to access and customise dates ranges for the Daily Inventory History. This option seems to have disappeared as an option in seller central Europe. I can access Inventory reports, customise the columns but cannot customise the date ranges?

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I recently requested a remeasure request as I had noticed to listings have an FBA Fee attached to them of £2.42 + VAT. I got a response that the enquiry had not resulted in any refund but now the FBA fee has been lowered to £1.46 + VAT on both listings (this is the correct fee as they are just a single eyeliner in each.

I responded to the case explaining that the fee had infact changed and I am due a decent sizxe refund but again I got a response that no refund is due?

Has anyone else gone through similar to help with next course of action please? This isnt something I have ever gone through before, Ive just always had an automatic refund following the re-measure.

Case IDs 11364677242 and 11364740882 incase anyone from amazon themselves read this

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Hello fellow sellers,

I’m reaching out to see if anyone has faced a similar issue and to understand what alternatives I have to reactivate my account.

On July 9th, 2025, I received a message from Amazon.de stating that there was a mismatch between my account name and the information in the VIES database (related to my VAT/OSS registration). In that message, I was clearly told that I had 60 days to fix the issue.

I immediately responded to Seller Support and provided official documentation from the Greek tax authorities, including translated certificates showing that my company is properly registered under OSS and that the name I use on Amazon matches the Latin-character version of my legal entity. (As many of you may know, Amazon doesn’t allow Greek characters in the account name field.)

Despite this, my account was deactivated on August 6th, only 28 days after the initial message — far earlier than the 60-day timeframe Amazon gave me.

I’ve already sent multiple polite messages and re-submitted the documents. I also informed Amazon that I’m working with the Greek authorities to update my company name to a Latin-only version to satisfy the validation process. However, I’ve received no meaningful response so far.

My questions:

Has anyone else experienced early deactivation before the full 60 days passed?

If so, were you able to get your account reinstated, and how?

Is there any specific contact or escalation path that actually works for this kind of VAT mismatch issue?

Does Amazon ever reactivate accounts while the seller is still working to resolve the mismatch?

I appreciate any advice, shared experiences, or contact info that could help. I am VAT-registered, selling legally under OSS, and I’ve always tried to be fully compliant. This situation feels very unfair, and I hope someone here can guide me.

Thank you in advance for your help,

Konstantinos

(Amazon Europe seller based in Greece)

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